We may collect and use information about you in the following ways:
1. Information you give
1.1 You may give us information by filling in forms on our website, following links in our emails or by corresponding with us by phone, email or otherwise. This includes information you provide when you register to use our site, subscribe to our services, join a Community, search for a service or product, use social media functions or enter a competition, promotion or survey operated by us. The information you give may include your name, company, job title, address, email address, phone number, business sector and credit card information.
2. Storage of information
2.1 Your information will be stored on our secure web server and we will keep our own backup copy. We may also store your information on paper at our offices.
2.2 We will keep your information secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage.
2.3 You have a statutory right to see a copy of the information we hold about you. Please email firstname.lastname@example.org with any such request.
3. What we use your information for
3.1 Unless there is a reason to do so for which we believe there is a Legitimate Interest (see next paragraph), we will use your personal information (including email address) only for the purposes which you have given us consent to do so.
3.2 When using registering for Global Mobility Toolkit Fact Sheets or similar products, we will share your personal information with the Fact Sheet or similar product sponsor. We will make it clear on the website when this information is to be shared.
4. Legitimate Interests
4.1 We process your personal information for carefully considered and specific purposes which are in our interests and enable us to enhance the services we provide, but which we believe also benefit you, our customers. This will usually be in the form of email updates and newsletters such as Relocate Extra, Relocate magazine which is issued in print or digitally via an email, information on our Awards and events or provision of products and other services from Relocate Global.
4.2 In all our communications by email or in print we will offer you the right to ‘Opt Out’ of receiving further communications.
4.3 You have the right to object to this processing of your data, but please bear in mind that this may affect our ability to carry out tasks for your benefit. If you object to this processing of your data, then please ‘Opt Out’ to a communication or request that your data is deleted by emailing email@example.com .
5. With whom we may share your data
We may share your information with selected third parties including:-
5.1 Business partners, suppliers and service providers for the performance of a contract we enter into with you;
5.2 Sponsors of Global Mobility Toolkit Fact Sheets or similar products. We will make it clear on the website when this information is to be shared.
5.3 Service providers who may wish to contact you to follow up an enquiry you have made.
5.4 We will disclose your information in order to comply with any legal obligation or in order to enforce or apply our website terms and conditions or to protect the rights, property or security of others. This includes exchanging information with other companies and organisations for the purpose of fraud protection.
5.5 We may share your information with other companies in the same group structure as Relocate Global Ltd.
5.6 For members of the Think Community Forums we will share your Name and your Profile, all other information you provide will not be shared unless by your express consent.
5.7 Any credit or debit card details you supply will be stored by the external payment provider and your card issuer for payment processing reasons. We will not store any card payment data.
6. Event registration/Eventbrite
6.1 We use Eventbrite as our online events registration provider. By registering your information with Eventbrite you acknowledge that the information you provide will be transferred to Eventbrite for processing. Eventbrite will only process your Personal Data to help administer that event on behalf of Relocate Global.
7. Your rights
7.1 If you no longer wish to receive email updates and newsletters such as Relocate Extra, Relocate magazine which is issued in print or digitally via an email, information on our Awards and events or provision of products and other services from Relocate Global you can unsubscribe by clicking on the relevant link included in the footer of every email or return the cover sheet of the quarterly Relocate magazine issue. Alternatively please email your request to firstname.lastname@example.org.
7.2 You also have the right to be removed from our system completely. To do this, please email us with your name to email@example.com. This will be actioned within 15 working days and you will receive confirmation when this has been done.
Last updated: March 2019